Google Calendar Tips to Boost Productivity

oogle calendar may seem pretty straightforward; however, it is full of amazing integrations and features. Utilizing all its features can help manage time efficiently, be more organized and ultimately boost productivity.

We’ve listed a few ways in which you can enhance your productivity by making use of this effective calendar software.

Drag and Drop Events

Have a meeting that has been shifted to another date? You don’t need to go through the hassle of creating a new event. You can easily relocate the meeting’s details to the new assigned date using the simple drag and drop feature.

Colour Code Your Calendars

With so much going on in life, it can get confusing to look up events in your google calendar. However, with the color coding feature, you can use different colors to highlight different events; for instance, for all work-related meetings, you can use yellow. Whereas social and personal events can be highlighted in green and red simultaneously.

Colour coding helps to identify the events at a glance, and it also helps tell you where you are spending most of your time.

Share Google Calendar with Others

Sharing google calendar eliminates any misunderstandings and confusion among people. All important events can be viewed by the people involved. Moreover, sharing the calendar with friends and family makes them aware of all your scheduled trips and availability.

Embed Your Google Calendar

Embedding your calendar will allow it to be placed on your website where people can easily view your availability, especially for booking appointments. By embedding your calendar, you will efficiently save time and eliminate all the work required to find a common date and time for people who want to book an appointment with you.

Extract Your Calendar Data To Excel

You can easily arrange how many events and activities you have previously been involved in by exporting Google Calendar to Excel, which makes it easier to do basic data analysis in a spreadsheet. For example, summing the hours for employees or sending invoices to clients, especially for hour-based services. To optimize and boost your productivity, export Google Calendar to Excel.

Use Desktop Notifications

Desktop notifications interrupt the workflow by giantly appearing all over the screen. However, you can easily change this by changing the view of the notifications by going to “Event Settings”. This will allow the desktop notifications to appear on the top right-hand corner of your screen.

Receive Your Daily Event Updates Via Email

This feature works like your very own assistance. Once you customize and select the calendar view that you want an email of, you will receive an email of your daily schedules every day at 5 am. This way, you will be up to date with your schedule for the day.

Add Events From Gmail

From booking a flight to reserving a table for two, if you use your Gmail account, it will automatically add the details to your google calendar. You will not need to add them manually; once Gmail receives a confirmation email, it will automatically add it to your Google Calendar.


From small features like color coding to more advanced ones, like extracting your calendar data to Excel, the proper use of Google Calendars can boost productivity and greatly impact the overall workflow.

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